Document sharing is a crucial element of collaborative business processes. If it is not done properly it can leave the possibility for hackers to snoop on sensitive data.
Secure Document Sharing is the sharing and distribution of data that is deemed confidential or private. This includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents that are being developed and distributed to colleagues in a collaboration or review process. It is utilized in M&A activities, and requires a solution which allows large documents to be exchanged in an extremely secure online environment.
The most widely used method is to use cloud-based file sharing applications. These allow users to access online files in a controlled way (e.g. printing, copying, or screenshot prevention). It also offers granular access control for shared folders and files, and can allow advanced security options, such as audit trails and encryption.
Another option is peer-to-peer (P2P) document sharing, which allows computers to connect to each and transfer files directly without hosting them on an centralized server. It comes with a https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ few advantages such as a lower storage requirement and speedy transfer speeds, as well as more flexible user experience. It also poses serious security risks, including the accidental publication of personal information, malware, viruses and worms. It is not recommended to use in environments under strict compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share documents with external parties and also internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different tiers of collaboration and access to ensure that it is in line with organizational governance rules and best practices regarding secure document sharing.