It is important to choose online software that is efficient and productivity when selecting tools for a board. Free software might not have certain online software for board of directors features that are crucial to achieving organizational goals and can in fact increase the time required by board members to complete their tasks. It is also essential to evaluate the overall cost of these tools and decide if they will be cost-effective for the board.
A board management tool that is suitable will offer users with a secure, user-friendly virtual meeting space, and allow document storage and sharing. It will also provide an easy and simple scheduling process for meetings and events. One-click RSVPs and timely notifications keep board members up-to-date about the status of meetings. Directors can share documents and notes in the app, post updates and plans, and sync communication with personal email addresses.
Once the board or committee meeting dates are set directors will receive a digital board book that contains all of the essential information needed for the forthcoming meetings. Directors can go through the information prior to the meeting and make any changes. During the actual meeting they can effortlessly navigate between sections using one-tap navigation. During the meeting, they are able to annotate and share their notes, reference documents and even chat with other board members.
When selecting an online board portal, it’s crucial to take into consideration the reputation of the company and its customer service. Ask the vendor about their security policies and what training they provide. The best boards management platforms will have a complete secure repository, as well as banks-grade encryption. They will also have a dedicated team available to answer any questions.